The How To Series

How to Use Notion Templates Like a Pro

Notion isn’t just a digital notebook — it’s a full powerhouse for organizing your ideas, goals, projects, and dreams.

And with Notion templates, you don’t have to start from scratch.

If you just purchased or unlocked a Notion template from Affirmed Visionary, you’re about to make your life simpler, more structured, and way more visionary.

Here’s exactly how to use your Notion template like a pro, even if you’re brand new to the platform.

Jump To The Steps

A carbonised black woman in a yellow hoodie with the saying "Be Your Own Boss" and matching Yellow headphones. She is reading the blog How to use Notion templates Like A Pro in 2025

How to use Notion templates - confused African American cartoon character wearing a yellow hoodie

What Is a Notion Template?

A Notiontemplate is a pre-built workspace that saves time and energy. Instead of creating your own structure (pages, databases, layouts), you get a fully designed system ready to duplicate and personalise.

You can use templates for:

Journaling and healing work
Business planning
Content creation calendars
Personal growth tracking
Daily rituals and reflections

The possibilities are endless — and totally customizable to your journey.

Why You Might Receive a Notion Template

Picture this: You’re exploring Affirmed Visionary’s resources and find a beautiful, intuitive planner or journal dashboard.

You grab it — and instead of downloading a static file, you get a link to duplicate an interactive, living digital space you can mold to your needs.

It’s not just about information — it’s about building a home for your vision.

How to Use Notion Templates on Desktop

Click the Template Link.
It will open directly in your browser (or the Notion app if you have it installed).
Click “Duplicate”
At the top right of the screen, click Duplicate. This copies the entire template into your own Notion workspace.
Organise Your New Dashboard.
Move it into the folder of your choice (like “Personal,” “Business,” or “Healing”).
Personalise It.
Change text, colours, emojis, and covers — make it feel like you.

How to Use Notion Templates on Mobile

On iPhone or Android:

Tap the template link.
Log into your Notion account (or create one if needed).
Tap the three dots and select Duplicate Page.
Customise your dashboard on the go!

Mobile gives you full access, but it’s often easier to do major edits on desktop if you want detailed changes.

Common Mistakes and Easy Fixes

Didn’t Duplicate?
If you don’t duplicate before editing, you’ll lose access if the original gets updated. Always Duplicate first!
Workspace Full?
Free Notion accounts have a generous limit, but if you hit a block, archive older pages to keep space open.
App Issues?
If Notion’s mobile app glitches, log in via your mobile browser instead.

Bonus Tip: Build a Visionary Workspace

Create a Master Dashboard in Notion to keep all your templates beautifully organised in one place — personal, business, healing, and creative projects side-by-side.

Here’s a simple way to set it up:

Create a new Notion page called Master Dashboard (or whatever name inspires you).
Inside that page, create shortcuts (linked pages) to your favourite templates and planners.
To add a shortcut: type “/link to page” and select the template you want to add!

This way, you can access everything you need with just one click — no more digging through folders or losing track of your tools.

Pro Tip: Add custom icons and covers to each shortcut to make your dashboard feel truly like your personal sanctuary.

Ready to Build Your Dream Workspace?

Your Master Dashboard is just the beginning.
Ready to fill it with powerful, soulful templates designed to support your growth?
Explore the Affirmed Visionary Store — and don’t forget:
You’ll find a 100% off coupon for our starter Notion template, “The Soft Hustle Dashboard”, inside your free Visionary Starter Kit magazine.
Grab Your Visionary Starter Kit Here.

Your digital sanctuary — aligned, organised, and visionary — is just a few clicks away.